The 30-Day Coding Engine Build
Invoice-coding intelligence, deployed in 30 days.
A custom-built, embedded invoice-coding system for construction companies. Actify works closely with the client's AP team to build a coding engine on their real rules. The client's team operates it day to day; Actify owns optimization and solving the bottlenecks by improving the system.
Summary
Hand-coding doesn't scale. It compounds.
The re-typing treadmill
Your team reads and re-types the same documents all day.
Money leaking through the cracks
Rework, duplicate payments, and compounding errors — utilities still paid on sold homes, the same invoice paid twice.
Headcount is the only lever
More invoices means more coders. Payment delays shut off utilities and stall builds, and vendors feel it first.
Built in 30. Proven in 60.
Not self-serve software the client configures alone; not an outsourced team keying invoices — a build partner whose engineers work inside your AP and stay to keep it improving.
Free spend-leak audit
Pre-sign — you keep the report either way.
Sign
40% of initiation due.
30-day build
Days 1–30 — built on your real rules.
30-day pilot on your real invoices
Days 31–60 — you control the rollout trigger.
Rollout
30% due at pilot acceptance, final 30% at full rollout.
60-day priority support
Same-business-day response, founder-led.
Ongoing optimization
Your team runs it; we own making it better.
Chesmar's invoices took 12+ minutes each. We built the automation that processed them in seconds.
“The time savings are real — and the accuracy is better than what we were doing by hand.”
Priced per invoice. No monthly minimum.
The build
The 40% at signing funds the build at cost. Billing starts at rollout — the pilot runs on your real invoices first. The per-invoice rate is scoped to your coding complexity.
Add-ons, flat monthly
- Duplicate blocking$1,500/mo
Catches duplicate payments before they go out; monthly blocked-$ report.
- Job-cost + cash-flow reporting$3,500/mo
Division President visibility into committed cost and cash-out by job.
- Approval routingBeta
Included free for founding clients; priced after production-hardening.
Reference configuration (Chesmar-scale, 5,000 invoices/mo, full stack, floor rate): $5,000 base + $1,500 duplicate blocking + $3,500 reporting = $10,000/mo + initiation from $10,000.
From the day the first payment lands until rollout, we keep working free until you are happy with the product and ready to roll out — provided you supply the resources, data, and access required (the clock pauses while we are blocked on client access).
60 days of priority support (same-business-day response, founder-led).
The 30% pilot-acceptance payment is triggered by the client's own “happy and ready to roll out” — the client controls the trigger.
Asked by every builder we talk to.
“How long until it's running?”
The build takes 30 days. Then a 30-day pilot runs on your real invoices — rollout timing varies, and you control the rollout trigger. After rollout, 60 days of priority support: same-business-day response, founder-led.
“Who operates it day to day?”
Your team operates it day to day; Actify owns optimization and solving the bottlenecks by improving the system. Your team runs it; we own making it better.
“What does it cost?”
Initiation from $10,000 — split 40% at signing, 30% at pilot acceptance, 30% at full rollout. The engine runs from $1 per invoice, scoped to your coding complexity, with no monthly minimum — and billing starts at rollout. The spend-leak audit that starts it all is free, and you keep the report either way.
“What if we're not happy?”
From the day the first payment lands until rollout, we keep working free until you are happy with the product and ready to roll out. The 30% pilot-acceptance payment is triggered by your own “happy and ready to roll out” — you control the trigger.
“We've tried tools like this before. What's different?”
Not self-serve software you configure alone; not an outsourced team keying invoices — a build partner whose engineers work inside your AP and stay to keep it improving. The engine is built on your real rules, with you, not at you.
Start with the audit
Invoice-coding intelligence, deployed in 30 days.
The audit is free, runs on your real AP data, and costs you one call to start.
Actify starts 2 builds a quarter — that is the whole roster.
What you leave the audit with
- A spend-leak audit run on your real AP data
- Recoverable spend traced line by line — trailing actuals, no projections
- The report is yours to keep either way
Free, pre-sign. One call to start.