Privacy Policy
Actify Automations LLC
Last Updated: July 11, 2025
1. Introduction
This Privacy Policy explains how Actify Automations LLC ("Company," "we," "us," or "our") collects, uses, discloses, and protects your information when you visit our website at https://actifyautomations.com or use our automation services including LeadEngage, CustomFlow, and InvoiceFlow (collectively, the "Services").
By using our Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services.
1. Introduction
This Privacy Policy explains how Actify Automations LLC ("Company," "we," "us," or "our") collects, uses, discloses, and protects your information when you visit our website at https://actifyautomations.com or use our automation services including LeadEngage, CustomFlow, and InvoiceFlow (collectively, the "Services").
By using our Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services.
1. Introduction
This Privacy Policy explains how Actify Automations LLC ("Company," "we," "us," or "our") collects, uses, discloses, and protects your information when you visit our website at https://actifyautomations.com or use our automation services including LeadEngage, CustomFlow, and InvoiceFlow (collectively, the "Services").
By using our Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services.
2. Interpretation and Definitions
2.1 Key Terms
Account: A unique account created for you to access our automation services and client portal.
Affiliate: An entity that controls, is controlled by, or is under common control with Actify Automations LLC.
Automation Services: Our managed automation solutions including LeadEngage by Actify Automations, CustomFlow by Actify Automations, and InvoiceFlow by Actify Automations.
Company: Actify Automations LLC, a Texas limited liability company, with principal place of business at 23422 Pearson Bend Ln, Richmond, TX 77469.
Client Data: Business information, documents, and data that you provide to us for processing through our automation services.
Cookies: Small data files placed on your device by our website to enhance functionality and user experience.
Data Processing Agreement (DPA): Legal agreements we maintain with third-party service providers to ensure compliance with privacy regulations.
Personal Data: Information that identifies or can reasonably identify an individual, including name, email address, phone number, billing information, and IP address.
Service Providers: Third-party companies and individuals that we employ to facilitate our Services, provide services on our behalf, or assist us in analyzing how our Services are used.
Usage Data: Information automatically collected about how you interact with our Services, including log files, device information, and behavioral analytics.
You/Your: The individual or business entity accessing or using our Services.
2. Interpretation and Definitions
2.1 Key Terms
Account: A unique account created for you to access our automation services and client portal.
Affiliate: An entity that controls, is controlled by, or is under common control with Actify Automations LLC.
Automation Services: Our managed automation solutions including LeadEngage by Actify Automations, CustomFlow by Actify Automations, and InvoiceFlow by Actify Automations.
Company: Actify Automations LLC, a Texas limited liability company, with principal place of business at 23422 Pearson Bend Ln, Richmond, TX 77469.
Client Data: Business information, documents, and data that you provide to us for processing through our automation services.
Cookies: Small data files placed on your device by our website to enhance functionality and user experience.
Data Processing Agreement (DPA): Legal agreements we maintain with third-party service providers to ensure compliance with privacy regulations.
Personal Data: Information that identifies or can reasonably identify an individual, including name, email address, phone number, billing information, and IP address.
Service Providers: Third-party companies and individuals that we employ to facilitate our Services, provide services on our behalf, or assist us in analyzing how our Services are used.
Usage Data: Information automatically collected about how you interact with our Services, including log files, device information, and behavioral analytics.
You/Your: The individual or business entity accessing or using our Services.
2. Interpretation and Definitions
2.1 Key Terms
Account: A unique account created for you to access our automation services and client portal.
Affiliate: An entity that controls, is controlled by, or is under common control with Actify Automations LLC.
Automation Services: Our managed automation solutions including LeadEngage by Actify Automations, CustomFlow by Actify Automations, and InvoiceFlow by Actify Automations.
Company: Actify Automations LLC, a Texas limited liability company, with principal place of business at 23422 Pearson Bend Ln, Richmond, TX 77469.
Client Data: Business information, documents, and data that you provide to us for processing through our automation services.
Cookies: Small data files placed on your device by our website to enhance functionality and user experience.
Data Processing Agreement (DPA): Legal agreements we maintain with third-party service providers to ensure compliance with privacy regulations.
Personal Data: Information that identifies or can reasonably identify an individual, including name, email address, phone number, billing information, and IP address.
Service Providers: Third-party companies and individuals that we employ to facilitate our Services, provide services on our behalf, or assist us in analyzing how our Services are used.
Usage Data: Information automatically collected about how you interact with our Services, including log files, device information, and behavioral analytics.
You/Your: The individual or business entity accessing or using our Services.
3.Information We Collect
3.1 Information You Provide Directly
Contact Information:
Full name and business title
Email address and phone number
Company name and business address
Communication preferences
Account and Billing Information:
Payment method details (credit card, ACH information)
Billing address and tax identification
Subscription and service preferences
Purchase history and transaction records
Service-Related Information:
Business process documentation
System integration requirements
Custom automation specifications
Support requests and communications
Client Data for Processing:
Documents uploaded for automation (invoices, leads, forms)
Business data for integration and processing
Configuration settings and workflow preferences
Performance metrics and analytics requests
3.2 Information Collected Automatically
Website Usage Data:
IP address and general location information
Browser type, version, and operating system
Pages visited, time spent, and navigation patterns
Referral sources and search terms used
Device information and screen resolution
Service Usage Analytics:
Automation performance metrics
Feature usage and adoption patterns
Error logs and system diagnostics
Response times and processing volumes
Technical Information:
Server logs and access records
API usage and integration data
Security monitoring and audit trails
System performance metrics
3.3 Information from Third Parties
Integration Data:
Information from your business systems (CRM, accounting software)
Calendar and scheduling information
Communication platform data (when authorized)
Third-party verification services
Business Intelligence:
Company information from public databases
Industry benchmarking data
Market research and competitive analysis
Compliance and verification data
3.Information We Collect
3.1 Information You Provide Directly
Contact Information:
Full name and business title
Email address and phone number
Company name and business address
Communication preferences
Account and Billing Information:
Payment method details (credit card, ACH information)
Billing address and tax identification
Subscription and service preferences
Purchase history and transaction records
Service-Related Information:
Business process documentation
System integration requirements
Custom automation specifications
Support requests and communications
Client Data for Processing:
Documents uploaded for automation (invoices, leads, forms)
Business data for integration and processing
Configuration settings and workflow preferences
Performance metrics and analytics requests
3.2 Information Collected Automatically
Website Usage Data:
IP address and general location information
Browser type, version, and operating system
Pages visited, time spent, and navigation patterns
Referral sources and search terms used
Device information and screen resolution
Service Usage Analytics:
Automation performance metrics
Feature usage and adoption patterns
Error logs and system diagnostics
Response times and processing volumes
Technical Information:
Server logs and access records
API usage and integration data
Security monitoring and audit trails
System performance metrics
3.3 Information from Third Parties
Integration Data:
Information from your business systems (CRM, accounting software)
Calendar and scheduling information
Communication platform data (when authorized)
Third-party verification services
Business Intelligence:
Company information from public databases
Industry benchmarking data
Market research and competitive analysis
Compliance and verification data
3.Information We Collect
3.1 Information You Provide Directly
Contact Information:
Full name and business title
Email address and phone number
Company name and business address
Communication preferences
Account and Billing Information:
Payment method details (credit card, ACH information)
Billing address and tax identification
Subscription and service preferences
Purchase history and transaction records
Service-Related Information:
Business process documentation
System integration requirements
Custom automation specifications
Support requests and communications
Client Data for Processing:
Documents uploaded for automation (invoices, leads, forms)
Business data for integration and processing
Configuration settings and workflow preferences
Performance metrics and analytics requests
3.2 Information Collected Automatically
Website Usage Data:
IP address and general location information
Browser type, version, and operating system
Pages visited, time spent, and navigation patterns
Referral sources and search terms used
Device information and screen resolution
Service Usage Analytics:
Automation performance metrics
Feature usage and adoption patterns
Error logs and system diagnostics
Response times and processing volumes
Technical Information:
Server logs and access records
API usage and integration data
Security monitoring and audit trails
System performance metrics
3.3 Information from Third Parties
Integration Data:
Information from your business systems (CRM, accounting software)
Calendar and scheduling information
Communication platform data (when authorized)
Third-party verification services
Business Intelligence:
Company information from public databases
Industry benchmarking data
Market research and competitive analysis
Compliance and verification data
4. How We Use Your Information
4.1 Service Delivery
Primary Business Purposes:
Deliver and manage your automation services
Process documents and data through our automation platforms
Integrate with your existing business systems
Provide customer support and technical assistance
Monitor service performance and uptime
Service Improvement:
Analyze usage patterns to enhance our Services
Develop new features and automation capabilities
Optimize processing algorithms and workflows
Conduct quality assurance and testing
Generate performance reports and insights
4.2 Communication and Marketing
Service Communications:
Send service updates and maintenance notifications
Provide billing statements and payment confirmations
Share performance reports and analytics
Deliver technical support and troubleshooting
Communicate policy changes and important notices
Marketing Communications (with consent):
Share product updates and new service offerings
Send industry insights and best practices
Invite participation in webinars and events
Provide case studies and success stories
Conduct customer satisfaction surveys
4.3 Legal and Compliance
Legal Obligations:
Comply with applicable laws and regulations
Respond to legal requests and court orders
Maintain records for tax and accounting purposes
Conduct fraud prevention and security monitoring
Enforce our Terms of Service and other agreements
Business Operations:
Process payments and manage subscriptions
Maintain accurate customer records
Analyze business performance and metrics
Plan for business continuity and disaster recovery
Conduct internal audits and compliance reviews
4. How We Use Your Information
4.1 Service Delivery
Primary Business Purposes:
Deliver and manage your automation services
Process documents and data through our automation platforms
Integrate with your existing business systems
Provide customer support and technical assistance
Monitor service performance and uptime
Service Improvement:
Analyze usage patterns to enhance our Services
Develop new features and automation capabilities
Optimize processing algorithms and workflows
Conduct quality assurance and testing
Generate performance reports and insights
4.2 Communication and Marketing
Service Communications:
Send service updates and maintenance notifications
Provide billing statements and payment confirmations
Share performance reports and analytics
Deliver technical support and troubleshooting
Communicate policy changes and important notices
Marketing Communications (with consent):
Share product updates and new service offerings
Send industry insights and best practices
Invite participation in webinars and events
Provide case studies and success stories
Conduct customer satisfaction surveys
4.3 Legal and Compliance
Legal Obligations:
Comply with applicable laws and regulations
Respond to legal requests and court orders
Maintain records for tax and accounting purposes
Conduct fraud prevention and security monitoring
Enforce our Terms of Service and other agreements
Business Operations:
Process payments and manage subscriptions
Maintain accurate customer records
Analyze business performance and metrics
Plan for business continuity and disaster recovery
Conduct internal audits and compliance reviews
4. How We Use Your Information
4.1 Service Delivery
Primary Business Purposes:
Deliver and manage your automation services
Process documents and data through our automation platforms
Integrate with your existing business systems
Provide customer support and technical assistance
Monitor service performance and uptime
Service Improvement:
Analyze usage patterns to enhance our Services
Develop new features and automation capabilities
Optimize processing algorithms and workflows
Conduct quality assurance and testing
Generate performance reports and insights
4.2 Communication and Marketing
Service Communications:
Send service updates and maintenance notifications
Provide billing statements and payment confirmations
Share performance reports and analytics
Deliver technical support and troubleshooting
Communicate policy changes and important notices
Marketing Communications (with consent):
Share product updates and new service offerings
Send industry insights and best practices
Invite participation in webinars and events
Provide case studies and success stories
Conduct customer satisfaction surveys
4.3 Legal and Compliance
Legal Obligations:
Comply with applicable laws and regulations
Respond to legal requests and court orders
Maintain records for tax and accounting purposes
Conduct fraud prevention and security monitoring
Enforce our Terms of Service and other agreements
Business Operations:
Process payments and manage subscriptions
Maintain accurate customer records
Analyze business performance and metrics
Plan for business continuity and disaster recovery
Conduct internal audits and compliance reviews
5. How We Share Your Information
5.1 Service Providers and Partners
Technology Partners:
Google Analytics: Website analytics and user behavior tracking (GDPR/CCPA compliant DPA)
Supabase: Database hosting and backend services with enterprise-grade security
Payment Processors: Secure payment processing and billing management
Cloud Infrastructure: Hosting and content delivery services
Communication Tools: Email delivery and customer support platforms
Integration Partners:
CRM Systems: For data synchronization and workflow automation
Accounting Software: For financial data integration and reporting
Calendar Services: For appointment scheduling and management
Communication Platforms: For automated messaging and engagement
Document Processing: For OCR, data extraction, and document analysis
5.2 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity. We will provide notice and ensure continued protection of your data under this Privacy Policy or an equivalent policy.
5.3 Legal Requirements
We may disclose your information when required by law, including:
Compliance with legal process (subpoenas, court orders)
Protection of our rights and property
Investigation of fraud or security incidents
Response to government requests and regulatory inquiries
Protection of user safety and public welfare
5.4 With Your Consent
We may share your information for purposes not described in this policy when we have your explicit consent or when disclosure is necessary to provide services you have requested.
Important Note: We do not sell, rent, or trade your Personal Data to third parties for their commercial purposes.
5. How We Share Your Information
5.1 Service Providers and Partners
Technology Partners:
Google Analytics: Website analytics and user behavior tracking (GDPR/CCPA compliant DPA)
Supabase: Database hosting and backend services with enterprise-grade security
Payment Processors: Secure payment processing and billing management
Cloud Infrastructure: Hosting and content delivery services
Communication Tools: Email delivery and customer support platforms
Integration Partners:
CRM Systems: For data synchronization and workflow automation
Accounting Software: For financial data integration and reporting
Calendar Services: For appointment scheduling and management
Communication Platforms: For automated messaging and engagement
Document Processing: For OCR, data extraction, and document analysis
5.2 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity. We will provide notice and ensure continued protection of your data under this Privacy Policy or an equivalent policy.
5.3 Legal Requirements
We may disclose your information when required by law, including:
Compliance with legal process (subpoenas, court orders)
Protection of our rights and property
Investigation of fraud or security incidents
Response to government requests and regulatory inquiries
Protection of user safety and public welfare
5.4 With Your Consent
We may share your information for purposes not described in this policy when we have your explicit consent or when disclosure is necessary to provide services you have requested.
Important Note: We do not sell, rent, or trade your Personal Data to third parties for their commercial purposes.
5. How We Share Your Information
5.1 Service Providers and Partners
Technology Partners:
Google Analytics: Website analytics and user behavior tracking (GDPR/CCPA compliant DPA)
Supabase: Database hosting and backend services with enterprise-grade security
Payment Processors: Secure payment processing and billing management
Cloud Infrastructure: Hosting and content delivery services
Communication Tools: Email delivery and customer support platforms
Integration Partners:
CRM Systems: For data synchronization and workflow automation
Accounting Software: For financial data integration and reporting
Calendar Services: For appointment scheduling and management
Communication Platforms: For automated messaging and engagement
Document Processing: For OCR, data extraction, and document analysis
5.2 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity. We will provide notice and ensure continued protection of your data under this Privacy Policy or an equivalent policy.
5.3 Legal Requirements
We may disclose your information when required by law, including:
Compliance with legal process (subpoenas, court orders)
Protection of our rights and property
Investigation of fraud or security incidents
Response to government requests and regulatory inquiries
Protection of user safety and public welfare
5.4 With Your Consent
We may share your information for purposes not described in this policy when we have your explicit consent or when disclosure is necessary to provide services you have requested.
Important Note: We do not sell, rent, or trade your Personal Data to third parties for their commercial purposes.
6. Data Security
6.1 Technical Safeguards
Encryption:
All data transmitted using TLS 1.3 encryption
Data stored using AES-256 encryption at rest
End-to-end encryption for sensitive client communications
Encrypted backups with secure key management
Access Controls:
Multi-factor authentication for all team members
Role-based access controls with least-privilege principles
Regular access reviews and permission audits
Secure API authentication and authorization
Infrastructure Security:
Enterprise-grade cloud hosting with 99.9% uptime
Regular security assessments and penetration testing
Network monitoring and intrusion detection systems
Automated patch management and vulnerability scanning
6.2 Operational Safeguards
Data Handling:
Row-level security controls in our databases
Comprehensive audit logging and monitoring
Data loss prevention and backup procedures
Incident response and breach notification protocols
Team Training:
Annual security awareness training
Privacy and data protection certification
Regular updates on best practices and threats
Confidentiality agreements for all personnel
Vendor Management:
Data Processing Agreements with all service providers
Regular security assessments of third parties
Contractual requirements for data protection
Monitoring of vendor compliance and performance
6.3 Continuous Improvement
We regularly review and update our security measures to address emerging threats and maintain compliance with industry standards and regulations.
6. Data Security
6.1 Technical Safeguards
Encryption:
All data transmitted using TLS 1.3 encryption
Data stored using AES-256 encryption at rest
End-to-end encryption for sensitive client communications
Encrypted backups with secure key management
Access Controls:
Multi-factor authentication for all team members
Role-based access controls with least-privilege principles
Regular access reviews and permission audits
Secure API authentication and authorization
Infrastructure Security:
Enterprise-grade cloud hosting with 99.9% uptime
Regular security assessments and penetration testing
Network monitoring and intrusion detection systems
Automated patch management and vulnerability scanning
6.2 Operational Safeguards
Data Handling:
Row-level security controls in our databases
Comprehensive audit logging and monitoring
Data loss prevention and backup procedures
Incident response and breach notification protocols
Team Training:
Annual security awareness training
Privacy and data protection certification
Regular updates on best practices and threats
Confidentiality agreements for all personnel
Vendor Management:
Data Processing Agreements with all service providers
Regular security assessments of third parties
Contractual requirements for data protection
Monitoring of vendor compliance and performance
6.3 Continuous Improvement
We regularly review and update our security measures to address emerging threats and maintain compliance with industry standards and regulations.
6. Data Security
6.1 Technical Safeguards
Encryption:
All data transmitted using TLS 1.3 encryption
Data stored using AES-256 encryption at rest
End-to-end encryption for sensitive client communications
Encrypted backups with secure key management
Access Controls:
Multi-factor authentication for all team members
Role-based access controls with least-privilege principles
Regular access reviews and permission audits
Secure API authentication and authorization
Infrastructure Security:
Enterprise-grade cloud hosting with 99.9% uptime
Regular security assessments and penetration testing
Network monitoring and intrusion detection systems
Automated patch management and vulnerability scanning
6.2 Operational Safeguards
Data Handling:
Row-level security controls in our databases
Comprehensive audit logging and monitoring
Data loss prevention and backup procedures
Incident response and breach notification protocols
Team Training:
Annual security awareness training
Privacy and data protection certification
Regular updates on best practices and threats
Confidentiality agreements for all personnel
Vendor Management:
Data Processing Agreements with all service providers
Regular security assessments of third parties
Contractual requirements for data protection
Monitoring of vendor compliance and performance
6.3 Continuous Improvement
We regularly review and update our security measures to address emerging threats and maintain compliance with industry standards and regulations.
7. Data Retention
7.1 Retention Periods
Account Information:
Active accounts: Retained while your account is active
Closed accounts: 24 months after account closure
Billing records: 7 years for tax and legal compliance
Communication records: 3 years after last interaction
Client Data:
Active processing data: Retained while services are active
Archived data: 24 months after service termination
Backup data: 90 days in secure archival systems
Analytics data: 2 years in aggregated, anonymized form
Legal and Compliance:
Audit logs: 7 years for regulatory compliance
Security records: 3 years for incident investigation
Legal documents: Retained as required by applicable law
Tax records: 7 years or as required by jurisdiction
7.2 Data Deletion
When retention periods expire, we securely delete or anonymize your data using industry-standard methods. You may request earlier deletion of your data, subject to legal and operational requirements.
7. Data Retention
7.1 Retention Periods
Account Information:
Active accounts: Retained while your account is active
Closed accounts: 24 months after account closure
Billing records: 7 years for tax and legal compliance
Communication records: 3 years after last interaction
Client Data:
Active processing data: Retained while services are active
Archived data: 24 months after service termination
Backup data: 90 days in secure archival systems
Analytics data: 2 years in aggregated, anonymized form
Legal and Compliance:
Audit logs: 7 years for regulatory compliance
Security records: 3 years for incident investigation
Legal documents: Retained as required by applicable law
Tax records: 7 years or as required by jurisdiction
7.2 Data Deletion
When retention periods expire, we securely delete or anonymize your data using industry-standard methods. You may request earlier deletion of your data, subject to legal and operational requirements.
7. Data Retention
7.1 Retention Periods
Account Information:
Active accounts: Retained while your account is active
Closed accounts: 24 months after account closure
Billing records: 7 years for tax and legal compliance
Communication records: 3 years after last interaction
Client Data:
Active processing data: Retained while services are active
Archived data: 24 months after service termination
Backup data: 90 days in secure archival systems
Analytics data: 2 years in aggregated, anonymized form
Legal and Compliance:
Audit logs: 7 years for regulatory compliance
Security records: 3 years for incident investigation
Legal documents: Retained as required by applicable law
Tax records: 7 years or as required by jurisdiction
7.2 Data Deletion
When retention periods expire, we securely delete or anonymize your data using industry-standard methods. You may request earlier deletion of your data, subject to legal and operational requirements.
8. Your Privacy Rights
8.1 General Rights
Access and Portability:
Request access to your Personal Data
Receive a copy of your data in portable format
Review how your information is being used
Access account activity and processing logs
Correction and Updates:
Correct inaccurate or incomplete information
Update your contact and billing information
Modify communication preferences
Change account settings and configurations
Deletion and Restriction:
Request deletion of your Personal Data
Restrict processing for specific purposes
Object to certain types of data processing
Withdraw consent for marketing communications
8.2 Regional Privacy Rights
California Residents (CCPA):
Right to know what Personal Data is collected
Right to delete Personal Data
Right to opt-out of sale (we don't sell data)
Right to non-discrimination for exercising rights
European Residents (GDPR):
Right to access, rectify, and erase data
Right to restrict and object to processing
Right to data portability
Right to lodge complaints with supervisory authorities
Other Jurisdictions:
We respect privacy rights under applicable local laws
Contact us to learn about rights in your jurisdiction
We will respond according to legal requirements
8.3 Exercising Your Rights
To exercise any of these rights, contact us at admin@actifyautomations.com with:
Your full name and contact information
Description of your request
Verification of your identity (for security)
Specific data or processing you're concerned about
We will respond within the timeframes required by applicable law, typically within 30 days.
8. Your Privacy Rights
8.1 General Rights
Access and Portability:
Request access to your Personal Data
Receive a copy of your data in portable format
Review how your information is being used
Access account activity and processing logs
Correction and Updates:
Correct inaccurate or incomplete information
Update your contact and billing information
Modify communication preferences
Change account settings and configurations
Deletion and Restriction:
Request deletion of your Personal Data
Restrict processing for specific purposes
Object to certain types of data processing
Withdraw consent for marketing communications
8.2 Regional Privacy Rights
California Residents (CCPA):
Right to know what Personal Data is collected
Right to delete Personal Data
Right to opt-out of sale (we don't sell data)
Right to non-discrimination for exercising rights
European Residents (GDPR):
Right to access, rectify, and erase data
Right to restrict and object to processing
Right to data portability
Right to lodge complaints with supervisory authorities
Other Jurisdictions:
We respect privacy rights under applicable local laws
Contact us to learn about rights in your jurisdiction
We will respond according to legal requirements
8.3 Exercising Your Rights
To exercise any of these rights, contact us at admin@actifyautomations.com with:
Your full name and contact information
Description of your request
Verification of your identity (for security)
Specific data or processing you're concerned about
We will respond within the timeframes required by applicable law, typically within 30 days.
8. Your Privacy Rights
8.1 General Rights
Access and Portability:
Request access to your Personal Data
Receive a copy of your data in portable format
Review how your information is being used
Access account activity and processing logs
Correction and Updates:
Correct inaccurate or incomplete information
Update your contact and billing information
Modify communication preferences
Change account settings and configurations
Deletion and Restriction:
Request deletion of your Personal Data
Restrict processing for specific purposes
Object to certain types of data processing
Withdraw consent for marketing communications
8.2 Regional Privacy Rights
California Residents (CCPA):
Right to know what Personal Data is collected
Right to delete Personal Data
Right to opt-out of sale (we don't sell data)
Right to non-discrimination for exercising rights
European Residents (GDPR):
Right to access, rectify, and erase data
Right to restrict and object to processing
Right to data portability
Right to lodge complaints with supervisory authorities
Other Jurisdictions:
We respect privacy rights under applicable local laws
Contact us to learn about rights in your jurisdiction
We will respond according to legal requirements
8.3 Exercising Your Rights
To exercise any of these rights, contact us at admin@actifyautomations.com with:
Your full name and contact information
Description of your request
Verification of your identity (for security)
Specific data or processing you're concerned about
We will respond within the timeframes required by applicable law, typically within 30 days.
10. International Data Transfers
10.1 Transfer Mechanisms
When we transfer your data internationally, we use appropriate safeguards including:
Legal Frameworks:
Standard Contractual Clauses (SCCs)
Data Processing Agreements with international partners
Adequacy decisions where applicable
Binding Corporate Rules for affiliate transfers
Technical Safeguards:
Encryption during transit and storage
Secure communication protocols
Access controls and authentication
Regular security assessments
10.2 Primary Transfer Destinations
United States:
Primary data processing location
Enterprise-grade cloud infrastructure
Compliance with US privacy regulations
Enhanced security measures for international data
European Union:
Limited processing through EU-based partners
GDPR-compliant data handling procedures
Standard Contractual Clauses in effect
Data subject rights fully maintained
10. International Data Transfers
10.1 Transfer Mechanisms
When we transfer your data internationally, we use appropriate safeguards including:
Legal Frameworks:
Standard Contractual Clauses (SCCs)
Data Processing Agreements with international partners
Adequacy decisions where applicable
Binding Corporate Rules for affiliate transfers
Technical Safeguards:
Encryption during transit and storage
Secure communication protocols
Access controls and authentication
Regular security assessments
10.2 Primary Transfer Destinations
United States:
Primary data processing location
Enterprise-grade cloud infrastructure
Compliance with US privacy regulations
Enhanced security measures for international data
European Union:
Limited processing through EU-based partners
GDPR-compliant data handling procedures
Standard Contractual Clauses in effect
Data subject rights fully maintained
10. International Data Transfers
10.1 Transfer Mechanisms
When we transfer your data internationally, we use appropriate safeguards including:
Legal Frameworks:
Standard Contractual Clauses (SCCs)
Data Processing Agreements with international partners
Adequacy decisions where applicable
Binding Corporate Rules for affiliate transfers
Technical Safeguards:
Encryption during transit and storage
Secure communication protocols
Access controls and authentication
Regular security assessments
10.2 Primary Transfer Destinations
United States:
Primary data processing location
Enterprise-grade cloud infrastructure
Compliance with US privacy regulations
Enhanced security measures for international data
European Union:
Limited processing through EU-based partners
GDPR-compliant data handling procedures
Standard Contractual Clauses in effect
Data subject rights fully maintained
11. Children's Privacy
11.1 Age Restrictions
Our Services are not intended for individuals under 16 years of age. We do not knowingly collect Personal Data from children under 16.
11.2 Parental Notice
If we become aware that we have collected Personal Data from a child under 16 without parental consent, we will take immediate steps to delete such information from our systems.
11.3 Reporting Concerns
If you believe we have collected information from a child under 16, please contact us immediately at admin@actifyautomations.com so we can promptly address the situation.
11. Children's Privacy
11.1 Age Restrictions
Our Services are not intended for individuals under 16 years of age. We do not knowingly collect Personal Data from children under 16.
11.2 Parental Notice
If we become aware that we have collected Personal Data from a child under 16 without parental consent, we will take immediate steps to delete such information from our systems.
11.3 Reporting Concerns
If you believe we have collected information from a child under 16, please contact us immediately at admin@actifyautomations.com so we can promptly address the situation.
11. Children's Privacy
11.1 Age Restrictions
Our Services are not intended for individuals under 16 years of age. We do not knowingly collect Personal Data from children under 16.
11.2 Parental Notice
If we become aware that we have collected Personal Data from a child under 16 without parental consent, we will take immediate steps to delete such information from our systems.
11.3 Reporting Concerns
If you believe we have collected information from a child under 16, please contact us immediately at admin@actifyautomations.com so we can promptly address the situation.
12. Changes to This Policy
12.1 Policy Updates
We may update this Privacy Policy periodically to reflect:
Changes in our business practices
New legal requirements or regulations
Enhanced privacy protection measures
User feedback and best practices
12.2 Notification Process
Significant Changes:
Email notification to registered users
Prominent notice on our website
Extended notice period before implementation
Opportunity to review and provide feedback
Minor Updates:
Updated "Last Modified" date
Notice on our website
Available for review in your account
Continued use constitutes acceptance
12.3 Version History
We maintain a history of policy changes and will provide previous versions upon request for transparency and compliance purposes.
12. Changes to This Policy
12.1 Policy Updates
We may update this Privacy Policy periodically to reflect:
Changes in our business practices
New legal requirements or regulations
Enhanced privacy protection measures
User feedback and best practices
12.2 Notification Process
Significant Changes:
Email notification to registered users
Prominent notice on our website
Extended notice period before implementation
Opportunity to review and provide feedback
Minor Updates:
Updated "Last Modified" date
Notice on our website
Available for review in your account
Continued use constitutes acceptance
12.3 Version History
We maintain a history of policy changes and will provide previous versions upon request for transparency and compliance purposes.
12. Changes to This Policy
12.1 Policy Updates
We may update this Privacy Policy periodically to reflect:
Changes in our business practices
New legal requirements or regulations
Enhanced privacy protection measures
User feedback and best practices
12.2 Notification Process
Significant Changes:
Email notification to registered users
Prominent notice on our website
Extended notice period before implementation
Opportunity to review and provide feedback
Minor Updates:
Updated "Last Modified" date
Notice on our website
Available for review in your account
Continued use constitutes acceptance
12.3 Version History
We maintain a history of policy changes and will provide previous versions upon request for transparency and compliance purposes.
13. Contact Information
13.1 Privacy Inquiries
For questions about this Privacy Policy or our privacy practices, contact us at:
Actify Automations LLC
Privacy Officer
23422 Pearson Bend Ln
Richmond, TX 77469
Email: admin@actifyautomations.com
Phone: (832) 557-6555
13.2 Data Protection Officer
For GDPR-related inquiries or to exercise your European privacy rights, you may contact our Data Protection Officer at the same address above.
13.3 Response Timeframes
General inquiries: 5 business days
Privacy rights requests: 30 days
Security concerns: 24-48 hours
Legal requests: As required by law
13. Contact Information
13.1 Privacy Inquiries
For questions about this Privacy Policy or our privacy practices, contact us at:
Actify Automations LLC
Privacy Officer
23422 Pearson Bend Ln
Richmond, TX 77469
Email: admin@actifyautomations.com
Phone: (832) 557-6555
13.2 Data Protection Officer
For GDPR-related inquiries or to exercise your European privacy rights, you may contact our Data Protection Officer at the same address above.
13.3 Response Timeframes
General inquiries: 5 business days
Privacy rights requests: 30 days
Security concerns: 24-48 hours
Legal requests: As required by law
13. Contact Information
13.1 Privacy Inquiries
For questions about this Privacy Policy or our privacy practices, contact us at:
Actify Automations LLC
Privacy Officer
23422 Pearson Bend Ln
Richmond, TX 77469
Email: admin@actifyautomations.com
Phone: (832) 557-6555
13.2 Data Protection Officer
For GDPR-related inquiries or to exercise your European privacy rights, you may contact our Data Protection Officer at the same address above.
13.3 Response Timeframes
General inquiries: 5 business days
Privacy rights requests: 30 days
Security concerns: 24-48 hours
Legal requests: As required by law
This Privacy Policy is effective as of the date listed above and governs our collection, use, and disclosure of your information from that date forward.