Four Fields. Zero Generic Tools That Handle Them All.
Every AP automation tool on the market automates the workflow around coding -- scanning, routing, approval. But the coding step itself? The four-field lookup your AP team does hundreds of times a month? That stays manual. Here is why.
Job / Lot Number
No industry standard. Vendors reference POs, addresses, or community names -- rarely the job number your ERP expects.
Cross-references vendor, address, and PO data against your active job list.
Cost Code (CSI-Based)
200-500+ codes across divisions. Same material, same vendor -- different code depending on phase, contract, or division.
Custom-configured to your coding rules -- vendor mappings, exceptions, division rules.
GL Account
Depends on cost code, entity, and charge type. Generic AP tools handle office supplies -- not multi-entity construction accounting.
Maps GL accounts using full context -- cost code, entity, job type -- not just vendor name.
Phase Code
Same vendor, same invoice -- different phase code depending on the lot's construction stage. Invisible to tools that only read the invoice.
Integrates with your job schedule to assign phase codes by construction stage.
Your Team Stays in Control. The AI Does the Lookup.
AI InvoiceCoding is a Done-WITH-You system. We build and configure the automation to your cost structure. Your team reviews and approves every result before it enters your ERP.
Invoices in, however they arrive
Scanned mail, emailed PDFs, vendor portals -- AI InvoiceCoding ingests them all. No change to your intake process.
Four fields matched in under two seconds
Job number, cost code, GL account, and phase code. Based on your coding rules, vendor mappings, and active job data.
Your team reviews with confidence scores
High-confidence predictions get batch-approved. Low-confidence items are flagged for manual review. Your team handles exceptions -- not data entry.
Coded invoices sync to your ERP
Sage 300 CRE, JD Edwards, or Viewpoint Vista. No double entry. No export files. Ready for approval routing.
See AI InvoiceCoding on Your Invoices
Book a demo and we'll walk you through how InvoiceCoding works on your actual invoices. See the AI predict cost codes, flag exceptions, and integrate with your ERP -- live, on your data.