January 1, 2026
Case Study
How Chesmar Homes Achieved 621% ROI with Invoice Coding Automation
Chesmar Homes, a 4-division Texas homebuilder processing ~3,000 invoices monthly, was spending 100+ hours on manual invoice coding. Their AP team was stretched thin—and pressure to hire was mounting. Then they partnered with Actify Automations.
The Challenge
Chesmar Homes' AP team faced a familiar problem: too many invoices, not enough time.
~3,000 invoices per month across 4 divisions (~10,000 processed to-date)
1.5 minutes per invoice for manual coding (Job/Lot/CSI codes)
100+ hours monthly spent on data entry
Growing backlog and pressure to hire additional AP staff
Each invoice required data extraction from PDFs, job/lot lookup, cost code selection, and ERP entry. The team was capable—but constrained by the manual nature of the work.
The Solution: Done-WITH-You Automation
Actify partnered directly with Chesmar's AP team to build a custom invoice coding automation—trained on their specific rules, not generic templates.
Phase | What Happened |
|---|---|
Discovery (Week 1-2) | Analyzed 3 months of historical invoices, documented coding rules |
Custom Build (Week 3-4) | AI models trained on Chesmar's specific data and cost codes |
Shadow Mode (Week 5-6) | Ran in parallel with manual process, validated accuracy |
Go-Live (Week 7+) | Transitioned to live processing with continuous optimization |
The Results
Within the first month, the system delivered measurable impact:
Metric | Before | After | Change |
|---|---|---|---|
Time per Invoice | 1.5 min | ~0 min (automated) | 70% fully automated |
Monthly Coding Hours | 100+ | ~12 | 87.5% reduction |
Straight-Through Processing | 0% | 70% | No human touch |
ROI | — | 621% | Validated |
Monthly Value Generated
Time Savings: 88 hours × $32/hr = $2,816
Headcount Deferral: $5,400 (avoided hiring)
Late Fee Elimination: $1,200
Error Reduction: $800
Total Monthly Value: ~$10,200
What Changed
"We went from coding every invoice by hand to verifying AI-coded invoices. Our team focuses on exceptions now, not data entry."
— AP Team, Chesmar Homes
Before: AP team = data entry operators. Month-end = overtime and stress. Growth = hire more people.
After: AP team = exception handlers. Month-end = smoother close. Growth = scale without proportional hiring.
Why It Worked
Homebuilder-Specific: AI trained on Job/Lot/CSI codes, not generic templates
Partnership Model: Actify worked alongside the AP team, not just delivered software
Pilot Validation: Proved 70% STP before any long-term commitment
ERP Integration: Seamless export to existing systems
Is This a Fit for You?
This approach works best for:
Processing 500+ invoices/month
Spending significant time on manual coding
Using an ERP (Sage, JD Edwards, Viewpoint, etc.)
Planning for growth without proportional AP hiring
The Actify Guarantee: We prove 70% straight-through processing on YOUR invoices before you commit.